Step 5: Process after submission

Messages from Roskilde University

After the application deadline, Roskilde University begins to process the applications.

We will contact you in case we need additional documentation from you or we have other important messages.

If we request you to submit further documentation, you will usually be given a short deadline to upload the required documents. We send notifications of missing documents, as we go through the applications. It is your responsibility to upload the documents within the given deadline, and the university reserves the right to refuse incomplete applications.

How we will contact you

Roskilde University sends all messages and decisions concerning your application through digital platforms. Please read the guide on how Roskilde University contacts applicants.

Timelines

The timelines below give an overview of what to expect after you have submitted your application with key dates and deadlines. 

  • Late March
    You will be assigned a personal mailbox at postbox.ruc.dk. Once your mailbox is activated, you will receive an e-mail. It will be sent to the e-mail address you registered when you applied online at optagelse.dk.

    April – Late June
    We will contact you in case any necessary documents are missing. You will be given a short deadline to upload the documents. The notification is sent via postbox.ruc.dk. We send notifications of missing documents, as we go through the applications.

    July 5
    Deadline to document completion of your entry qualification. This deadline is only relevant, if you had not completed your entry qualification by the application deadline.

    July 26
    We will send you the application decision (admission, conditional admission or rejection). The letter will be sent to postbox.ruc.dk. In addition, to your Danish e-Boks, if you are registered with an e-Boks.

    August 6
    Deadline to accept or reject the offer.

    Mid-August
    2-week introduction programme for new bachelor’s students.

    August 31
    Deadline to document completion of passed supplementary courses. This deadline is only relevant, if you had not completed the supplementary course by the application deadline.

    September 1
    Beginning of studies
     

  • This timeline only applies to non-EU/EEA that need a residence permit based on studies. If that is not the case, please see the timeline for EU/EEA, Swiss and Danish citizens.

    Late March
    You will be assigned a personal mailbox at postbox.ruc.dk. Once your mailbox is activated, you will receive an e-mail. It will be sent to the e-mail address you registered when you applied online at optagelse.dk.

    April – Early May
    We will contact you in case any necessary documents are missing. You will be given a short deadline to upload the documents. The notification is sent via postbox.ruc.dk. We send notifications of missing documents, as we go through the applications.

    June 1
    We will send you the application decision (admission, conditional admission or rejection). The letter will be sent to postbox.ruc.dk.
    If you have been offered admission, you will also receive a tuition fee invoice.

    June 8
    Deadline to accept or reject the offer and pay the tuition fees. Once we have received the payment, we will send you information in order to apply for a residence permit.

    July 5
    Deadline to document completion of your entry qualification or supplementary courses. This deadline is only relevant, if you had not completed your entry qualification or supplementary course by the application deadline. 

    Mid-August
    2-week introduction programme for new bachelor’s students.

    September 1
    Beginning of studies.

Admission or conditional admission - required next steps

You must do the following, if you have been offered admission or conditional admission:

  • Once you have received the offer of admission or conditional admission, it is important that you accept or reject your study place within the given deadline. In the reply from us, you will receive a link to accept or reject the study place.

    If you are not able to accept or reject the offer of admission, you can grant power of attorney to someone else to accept or reject the study place on your behalf. You do this either by:

    1. Uploading instructions via postbox.ruc.dk or
    2. Sending an email from the address you indicated on your application to fulldegree@ruc.dk or
    3. Sending a physical letter to Roskilde University

  • If you have been offered conditional admission, you may be requested to submit additional documentation (e.g. documentation of a supplementary course). The documentation must be uploaded within the deadline stated in the letter to postbox.ruc.dk
     

  • If you have been requested to pay tuition fees, you will receive a tuition fee invoice that must be paid within the deadline stated in the letter. This only applies to non-EU/EEA citizens that are required to pay tuition fees. 

Reasons of rejection

  • You will receive a rejection of admission due to one of the following reasons:

    1. You do not fulfil the admission requirements.
    2. You have not submitted the required documentation. If you have been requested to submit additional documentation, but did not submit it within the given deadline, the university will not be able to assess your application for admission.
    3. You have not paid the application fee. This only applies to non-EU/EEA citizens that are required to pay the tuition fee. Read the information on who has to pay the application fee.

Further help and guidance

Contact: Study guidance bachelor’s programmes